Export Manager

The Export Manager allows you to export Scenarios, view your exports, download and share them with other projects or manager your exports. Non-admins can manage their own exports and downloads whilst Admins can view and manage the exports of their team.

Navigating the Export Manager

You can navigate between two tabs within the Export Manager: “Exports” and “Templates”. “Exports” will present you with a list of all available exports, the possibility of creating a new export as well as managing, sharing or downloading existing exports.

The “Template Manager” is only accessible for Admins. It allows for the creating of templates for multiple use cases, for example later exports by pre-selecting nodes and reusing this constellation at multiple occasions. For more information regarding the Template Manager please read here.

Creating an Export

To create a new scenario export, you can either do it via the Scenario Manager export function within the Scenario Manager or directly from the Export Manager.

To create an export, select the workspace with the desired scenario to export and the scenario itself. Then chose one or multiple nodes which should be exported with the scenario. You can select all Nodes, single Nodes or custom Nodes using Templates.

You can give the export a custom name or description in order to find it easier later on. It is especially recommended to do this if you mean to share this with another project. Otherwise, the name will be generated for you through a combination of project name, workspace and scenario name.

You can now go ahead and create the export. Note that this is not yet triggering a download but pre-caluclating, creating and saving an export which can then be downloaded. Depending on your project’s size, this can take a while. As this process is being handled in the background you can go ahead and continue working elsewhere. You will be notified as soon as your export has been created

Note: you can use this function to download or share single nodes.

As soon as you trigger the creation of an export, it if will appear in the export manager, along with it’s creation status.

Versioning

The Export Manager allows you to version your export. This means, that when creating the first export for a scenario, we are creating an export for you along with its first version. The Export and its versions share the given name, which can be changed at any time to a custom or different name. You can create a new version of an Export at any time on an available Export from within the Export Manager. Simply click on the three-dot menu of an export and click “Create new Version”. Assign a custom name or select the auto generated name and press “Create”.

To view the versions of an export simply click on an export to view the version history page. Here you can see a list of all available versions of an export, as well as delete and download them through the three-dot menu.

Downloading an Export

You can download the latest version of an export as a CSV, XLSX or generate an OData Link to the always latest version. To do so, you can navigate to the download button on the right of each export. Select the desired format and a download will be generated. Note, that if the latest version failed, the download button will be disabled. Either create a new version or delete the failed one.

To view and download a version of the export which is not the latest, you have to navigate to the Exports version history page by clicking on the Export. You will now be able to view, search and select any past version of this Export. Through the three-dot menu, click on “Download” and select your desired export format.

Managing Exports

We save every export automatically for 30 days for you to be able to download, share or revisit these at a later stage but also to help you maintain a cleaned up and mess-free Export Manager.

Shared Exports are stored indefinitely by default.

The 30-days saving refers to the exports version (see above, “Versioning”). If all Versions of an Export are deleted, the Export itself is still available for you to create a new version.

Any Export itself can be deleted just like its Versions through the three-dot menu on the right. Deleting an Export with multiple versions will result in the deletion of all versions of this export.

If an export is shared with another project, deleting the export or a version will result in all projects wiht previous access to this export to no longer be able to import it as a data source.

Note: deleting an export does not revoke access to already shared and imported scenarios. If another project has already imported a scenario, deleting it from the export manager will not result in the deletion of this scenario as a data source in the destination project.

Apart of deleting exports and versions you can adjust the name and description of both the export as well as the versions at any given time through the three-dot menu.

In order to help you navigate an manage exports you can sort the list by a number of factors such as sharing, creation date or number of versions.

Sharing Exports

A key functionality of the Export Manager is the ability to share Exports with other Projects. To do this you can either select the option directly in the creating export dialogue or allow this at a later stage through export settings. To share, check the box “share with other projects” and select the desired projects from the list of available projects to you. Once created, users from the destination project will be able to import the scenario export as a new Datasource just like they would import any other Datasource through the tab “From another project.

Picture sharing

You can share exports on a per-export level with other project. This will allow these projects to import any current and future version of this export unless access is revoked.